Adding a charge or recording a payment by hand
For owners & finance staff · Updated September 30, 2026
For fees, books, or payments taken outside Square.
Tuition posts itself when a student is accepted, and Square payments reconcile themselves. Anything else — a lab fee, a book charge, a check, a cash payment — is entered from the student file.
Add a charge
- Open the student’s file and go to Ledger.
- Click Add charge. Enter the type, description, amount, and due date.
- Save. The balance and status update immediately.
Record a payment
- From the same Ledger tab, click Record payment.
- Enter the amount and how it was paid.
- Save. The payment is timestamped and logged with who entered it.
Was this article helpful?